Acceptable Use Policy

This Acceptable Use Policy ("Policy") sets out the rules governing the use of the Wipcorp Project Management Website ("Website").

The purpose of this Policy is to:

• Protect the integrity of the Website.
• Safeguard project information.
• Ensure lawful and ethical use.
• Protect confidential business information.
• Maintain system availability and security.
• Promote professional collaboration between Wipcorp, clients, contractors, consultants, and suppliers.

All users are required to comply with this Policy when accessing or using the Website.

This Policy applies to:

• Employees
• Clients
• Contractors
• Consultants
• Suppliers
• Temporary users
• Administrators
• Third-party service providers granted access to the Website

The Website may only be used for legitimate business purposes relating to:

• Project management
• Project planning and scheduling
• Document management
• Compliance monitoring
• Health, Safety, Environmental and Quality (HSEQ) management
• Contractor management
• Risk management
• Progress reporting
• Communication and collaboration
• Audit management
• Corrective and preventive action tracking

Users must only access information required to perform their authorised duties.

Users are responsible for:

• Maintaining the confidentiality of login credentials.
• Ensuring all information entered is accurate and complete.
• Updating project information promptly.
• Using the Website professionally and ethically.
• Protecting confidential information.
• Complying with all applicable laws, contracts, and company policies.
• Reporting suspected security incidents immediately.
• Logging out of shared or public devices.

Users must not:

Each user:

• Must have an individual account.
• Is responsible for all activities performed using their account.
• Must immediately notify Wipcorp if account credentials are compromised.

Shared accounts are prohibited unless expressly authorised by Wipcorp.

Users should:

• Create strong passwords.
• Avoid password reuse across systems.
• Change passwords when prompted or after suspected compromise.
• Keep passwords confidential.
• Enable multi-factor authentication (MFA) where available.

Users may upload only business-related documents, including:

• Drawings
• Risk assessments
• Method statements
• Safety files
• Inspection reports
• Audit reports
• Compliance certificates
• Meeting minutes
• Project photographs
• Technical documentation

Uploaded files must:

• Be virus-free.
• Not infringe copyright.
• Be relevant to the project.
• Be appropriately named.
• Be accurate and current.

Users must respect all intellectual property rights.

Without written permission, users may not:

• Copy Website software.
• Reproduce templates for external commercial use.
• Republish Website content.
• Remove copyright notices.
• Use Wipcorp branding without authorisation.

Project documentation remains subject to applicable ownership agreements between Wipcorp and the relevant client.

To protect the Website and its users, Wipcorp may monitor:

• User logins
• User activity
• Document uploads
• Downloads
• Security events
• System performance
• Audit trails
• Administrative changes

Monitoring is conducted in accordance with applicable laws, including POPIA, and for legitimate business purposes such as security, system maintenance, legal compliance, and incident investigation.

Personal information collected through the Website will be processed in accordance with:

• Wipcorp's Privacy Policy
• The Protection of Personal Information Act, 2013 (POPIA)

Users should only upload personal information where it is necessary and lawful to do so.

Users must immediately report:

• Lost devices
• Suspected hacking
• Phishing emails
• Malware infections
• Unauthorised access
• Accidental disclosure of confidential information
• Password compromise
• Suspicious system behaviour

Reports should be made to the Wipcorp System Administrator or Information Officer without delay.

Users acknowledge that the Website may occasionally be unavailable due to:

• Maintenance
• System upgrades
• Security updates
• Hardware failures
• Internet outages
• Force majeure events

Wipcorp will make reasonable efforts to minimise disruption but does not guarantee uninterrupted availability.

Failure to comply with this Policy may result in:

• Temporary suspension of access.
• Permanent removal of user accounts.
• Internal disciplinary action (where applicable).
• Termination of contracts or service agreements.
• Civil proceedings.
• Criminal prosecution where unlawful conduct is involved.
• Recovery of losses or damages suffered by Wipcorp or affected parties.

Suspected violations of this Policy should be reported immediately to:

Wipcorp System Administrator or Information Officer

• Email: hr@wipcorp.co.za
• Telephone: 082 899 8448 / 010 312 5128

Wipcorp reserves the right to amend this Acceptable Use Policy at any time.

The latest version will be published on the Website, and continued use of the Website constitutes acceptance of the revised Policy.

This Policy is governed by the laws of the Republic of South Africa.

Any disputes arising from the use of the Website shall be subject to the jurisdiction of the South African courts.